Job Posting: Executive Assistant
Organization: Gateway Early Childhood Alliance
About Gateway Early Childhood Alliance
The Gateway Early Childhood Alliance is working to create and sustain an early childhood system that ensures children and families in the St. Louis region have access to high-quality early childhood care and education.
The Alliance envisions a resilient, thriving early childcare system in which children (age 0-5) can learn and grow, parents and families are supported, and educators are sustainably resourced.
In collaboration with providers, families, community partners, business leaders, policymakers, and funders, the Alliance is building networks of relationships that bridge sectors and activate new voices, leading the work to make the early childhood system more racially equitable and a valued regional priority.
Position Overview
The Executive Assistant position is a new role on a highly-collaborative, growing team. This exciting work requires an agile thinker who can move quickly to create and implement processes that support the needs of the organization.
In this role, you will offer primary administrative support to the Executive Director, oversee organizational administrative tasks, and provide support to other team members on an as-needed basis. You will work in close partnership with the Executive Director to develop systems that drive effectiveness and efficiency across the Alliance’s work streams.
Key duties include the following:
Administrative Support:
Support Executive Director with scheduling and calendar management, database activities, expense tracking, and materials development for external and internal meetings.
Manage grant portal usage, including input of application and report submissions.
Coordinate travel arrangements for the Executive Director, including transportation, lodging, and itinerary management.
Support VP of External Relations and Director of Advocacy and Engagement with administrative tasks on an as-needed basis.
Provide Executive Director with ad-hoc activity support.
Communications
Draft and edit correspondence to external partners on behalf of the Executive Director.
Review and edit grant applications and reports, collateral, and meeting materials.
Opportunity for ownership of more robust communications responsibility as appropriate to candidate interest and experience.
Operations
Track Executive Director’s activities, notes, and tasks in CRM database (Bloomerang) and provide database management support.
Provide event logistics management for in-person meetings and events organized by the Alliance.
Liaise with the fiscal sponsor’s finance and HR staff, including preparing expense reports and check requests.
Qualifications
3+ years of experience supporting executive leadership.
Desire to work in an early-stage, mission-driven organization.
Outstanding organizational skills and ability to prioritize competing needs.
Strong technology skills, including navigating Microsoft 365 and experience with CRM databases (Bloomerang preferred).
Comfort and facility engaging with external partners through in-person and written communication.
Strong writing and editing skills.
Compensation and Benefits
Salary range: $55,000-$65,000
Comprehensive medical, dental, and vision benefits.
Gateway Early Childhood Alliance is fiscally sponsored by The St. Louis Community Foundation, providing additional stability and resources to our team.
To Apply
Interested candidates should submit a resume, cover letter, and references to Vice President of External Relations Kate Loar at kloar@gatewayecalliance.org. Applications will be accepted until January 6, 2025.